1. Cash Management
2. Banking
3. Sales & Collections
4. Accounting

1. Cash Management

• Handle all customer cash receipts and approved disbursements.
• Maintain and replenish petty cash (imprest).
• Prepare daily cash statements and assist with periodic cash verification.
• Withdraw cash for salaries and wages as required.

1. Banking

• Verify and reconcile bank balances, charges, and interest.
• Ensure daily bank deposits of collections and prepare weekly bank reconciliations.
• Liaise with banks for discrepancies and service needs.
• Maintain safe custody of cheque books.

1. Sales & Collections

• Verify invoices for accuracy, pricing, and authorization before posting.
• Ensure all sales revenues are recorded and banked daily.
• Manage timely debt collection and periodic reconciliation of customer accounts.

1. Accounting

• Process and verify vouchers, invoices, GRNs, and purchase orders.
• Record all transactions (cash, bank, purchases, sales, journals) in accounting software

(e.g., Tally).

• Prepare and reconcile financial statements, P&L, balance sheet, and cash flow reports.
• Generate periodic MIS and management reports.

1. Stock & Cost Control

• Update daily stock and VAT output records.
• Prepare monthly stock valuations and sales analysis.
• Monitor diesel/fuel consumption and stock documentation for TRA.
• Maintain costing sheets and verify accuracy against records.

1. Import/Export Documentation

• Verify shipping and customs documents for TRA compliance.
• Check clearing and forwarding agent bills before payment.

1. Insurance & Asset Control

• Follow up on insurance renewals, claims, and declarations.
• Monitor company vehicles’ fuel usage, repairs, and maintenance costs.
• Track and control staff advances, loans, and recoveries.