Job Description-Sales and Administration Executive

Automotive Spare Parts Business

Sales Process Support:

1. Preparing the sales documents Quotations, Proforma Invoice and Commercial Invoice for all sales Process.
2. Organizing the shipping process as per sales deals to various customer.
3. Maintaining all customer’s sales documents as per all sales process.
4. Preparing the documents in compliance with Dubai Chamber of Commerce for getting COO for all shipments

Shipments and Deliveries:

1. Preparing the delivery documents and coordination with warehouse for delivery process in compliance with Dubai customs.
2. Discussing with suppliers about the shipping process and preparing the shipping documents inline with Dubai Customs.

Administration:

1. Processing of all Dubai staff, Visa and official Medical related compliance.
2. Salary documents Processing as per Dubai Govt. Compliance.
3. Processing the Office tenancy contract renewal and maintaining all the relevance documents.
4. Maintaining petty cash funds and preparing all the vouchers and processing all payments as per company rules and regulations.
5. Completing all the administration process of staff as per Dubai Govt. Compliance.

Coordination with Suppliers:

1. Coordination with parts suppliers for quotes, production, documents, and shipping.

Market Intelligence:

1. Visiting Market for finding competitors price study.
2. Competitor’s product check before launching the new product.
3. Visiting market for identifying competitor’s new product and promotions.
4. Procuring competitors samples for testing purpose.

Sales and admin executive should posses below qualities:
Product knowledge. ...
Business communication. ...
Knowledge of common business software solutions. ...
Conflict management & resolution. ...
Social media selling. ...
Relationship building.
Excellent English communication skill