Key Responsibilities

• Project procurement planning: Translate approved scopes, BOQs/BOMs, quantities, specifications and execution schedules into package-wise procurement plans, delivery dates and priority trackers; flag long-lead or high-risk items early.

• Contractor and vendor sourcing: Identify, visit, assess and empanel civil contractors, repair/renovation vendors, fit-out and fabrication agencies, MEP/WASH suppliers, furniture and logistics partners across priority project geographies. Build local alternatives and a dependable backup network.

• RFQs, tender comparisons and negotiation: Issue comparable enquiries; obtain competitive quotations (normally three qualified bids for critical packages, or a documented approved exception); prepare BOQ-aligned comparisons and negotiate rates, taxes, freight, installation, payment milestones, warranties and service terms. Evaluate value for money, not price alone.

• Commercial contracting and change control: Prepare procurement approval notes, POs/WOs and commercial schedules

against approved budgets and the Delegation of Authority. Ensure signed terms precede routine mobilisation. Track approved additions, variations and rate changes; do not regularise undocumented commitments after the fact.

• On-time supply and site coordination: Track vendor mobilisation, manufacturing/dispatch, material delivery and installation dependencies across active sites. Resolve shortages, delayed supplies and vendor failures with Project Managers; ensure site teams verify quantities, specifications, receipt, condition and completion.

• Vendor performance and market intelligence: Maintain vendor records, market-rate references, negotiated rate cards, backup suppliers and performance scorecards covering quality, capacity, responsiveness, timelines, safety and post-delivery support.

• Documentation, invoicing and audit readiness: Keep complete RFQ, comparative, KYC, approval, contract, delivery, variation and invoice-support files linked to each project. Coordinate with Project Controls and Finance so bill/payment packs contain required procurement evidence and discrepancies are resolved before release.

• Cross-functional procurement: Work with Budgeting/Design on specifications and approved rates, Execution on project schedules and technical verification, STEM/Programs on their approved technical requirements, and Finance on commercial compliance, coding and payments. Support other authorised organisational purchases when assigned.

We are looking for a hands-on Procurement Manager who can independently source and manage civil contractors, project
vendors, materials and services for multiple school projects. The role covers the full procurement cycle—from approved
BOQ/Scope of Work and vendor discovery through tendering, commercial negotiation, contracts and purchase/work orders,
delivery follow-through, vendor performance and audit-ready documentation. Civil construction, renovation and fit-out
procurement is the primary requirement; approved furniture, electrical/MEP, lab-readiness and equipment packages will be
supported in coordination with the relevant technical or program owners. The Manager owns sourcing and commercial followthrough; technical acceptance remains with the Project Manager/technical owner and payment approval with Finance under the
approved authority matrix.Mandatory Candidate Profile3–5 years of total experience, including at least 2 years of direct procurement/contracting responsibility for civil construction,building refurbishment, fit-outs or infrastructure work packages.Personally handled BOQ-based RFQs, contractor quotations, technical-commercial comparisons, negotiations, purchase/workorders and supply or contractor follow-through—not just purchase administration.Experience managing procurement for multiple projects/sites or coordinating diverse site locations, vendors and time-criticaldelivery schedules.Practical familiarity with civil/finishing materials, construction trades, contractor rates, basic electrical/MEP and site-relatedprocurement documentation.Strong Excel/Google Sheets capability; comfort with ERP/procurement trackers and structured documentation; ability to readBOQs and understand relevant specifications.Strong vendor negotiation, market discovery, independent follow-up, problem-solving and stakeholder coordination;willingness to visit vendors and travel to project sites across states.Graduate/diploma in Civil Engineering, Supply Chain, Construction Management, Operations, Commerce or a related discipline;relevant hands-on experience is more important than degree title.Preferred ExperienceConstruction contractors, mid-sized EPC/design-build firms, civil/infrastructure procurement teams, PMCs, real-estate fit-outs, retail/institutional rollouts or multi-site CAPEX projects.Civil engineer, QS/billing or contracts-and-procurement background with strong commercial judgement.Procurement for school renovations, classroom/WASH facilities, water systems, labs, furniture, electrical works or remotelocation projects.Vendor network in Maharashtra/Mumbai plus evidence of sourcing effectively in new regions; exposure to Zoho or similar systems.