JOB TITLE: Procurement in Charge
DEPARTMENT: Procurement
REPORTS TO: Operations Manager
DIRECT REPORTS: Procurement staff
JOB PURPOSE
To procure high quality goods and materials, ensure follow up to ensure that these are
delivered on time and at minimum cost.
INDICATORS OF GOOD PERFORMANCE ON THE JOB
 A list of preferred suppliers maintained, and areas of concern reported.
 Approved procurement requests processed and filled in compliance with
prescribed rules and regulations. Tally system to be utilized to the maximum.
 Unfilled orders monitored and requisitioning managers consulted to identify
alternative suppliers or specifications.
 Accurate procurement reports compiled in line with the set programme.
 Complaints about quality of goods and delays kept to a minimum.
 Cost of goods kept within budget.’
 Procurement regulations complied with.
KEY DUTIES
 Receive approved requisitions and prepare and dispatch LPOs as needed for goods
and services and follow up to ensure timely delivery
 Where necessary, procure proforma invoices/quotations from suppliers.
 Ensure products and series supplied are as per specifications and supplied at the
best prices
 Co-ordinate the receiving of good and ensure that user department is available to
confirm quality and quantity.
 Ensure that the good, received notes (GRNs) are prepared, attached to the delivery
notes and LPO and forwarded to accounts for payment processing
 Generate a weekly report on all outstanding items and requisitions for the
management.
 Follow up on delayed deliveries and keep user departments informed; consulting
them if there is need to change specifications or suppliers
 Monitor the performance of selected suppliers, highlight areas of concern and
recommend alternatives where necessary
 Summarize the achievement made on price reduction and the quality products for
management review.
KNOWLEDGE/SKILLS/EXPERIENCE

 Degree in Business Management
 Diploma in Purchasing & Supply Management
 7 years experience of purchasing.
COMPETENCIES
 Procurement skills
 Strong analytical and statistical skills
 Honest, diligent and trustworthy
 Ability to work under pressure with minimum supervision.
 Negotiation skills
 Reporting skills
 A sense of urgency
 Problem solving skills

JOB TITLE: Procurement in Charge
DEPARTMENT: Procurement
REPORTS TO: Operations Manager
DIRECT REPORTS: Procurement staff
JOB PURPOSE
To procure high quality goods and materials, ensure follow up to ensure that these are
delivered on time and at minimum cost.
INDICATORS OF GOOD PERFORMANCE ON THE JOB
 A list of preferred suppliers maintained, and areas of concern reported.
 Approved procurement requests processed and filled in compliance with
prescribed rules and regulations. Tally system to be utilized to the maximum.
 Unfilled orders monitored and requisitioning managers consulted to identify
alternative suppliers or specifications.
 Accurate procurement reports compiled in line with the set programme.
 Complaints about quality of goods and delays kept to a minimum.
 Cost of goods kept within budget.’
 Procurement regulations complied with.
KEY DUTIES
 Receive approved requisitions and prepare and dispatch LPOs as needed for goods
and services and follow up to ensure timely delivery
 Where necessary, procure proforma invoices/quotations from suppliers.
 Ensure products and series supplied are as per specifications and supplied at the
best prices
 Co-ordinate the receiving of good and ensure that user department is available to
confirm quality and quantity.
 Ensure that the good, received notes (GRNs) are prepared, attached to the delivery
notes and LPO and forwarded to accounts for payment processing
 Generate a weekly report on all outstanding items and requisitions for the
management.
 Follow up on delayed deliveries and keep user departments informed; consulting
them if there is need to change specifications or suppliers
 Monitor the performance of selected suppliers, highlight areas of concern and
recommend alternatives where necessary
 Summarize the achievement made on price reduction and the quality products for
management review.
KNOWLEDGE/SKILLS/EXPERIENCE

 Degree in Business Management
 Diploma in Purchasing & Supply Management
 7 years experience of purchasing.
COMPETENCIES
 Procurement skills
 Strong analytical and statistical skills
 Honest, diligent and trustworthy
 Ability to work under pressure with minimum supervision.
 Negotiation skills
 Reporting skills
 A sense of urgency
 Problem solving skills