Position Overview
The Executive Assistant provides high-level administrative support to senior
management while overseeing daily office operations, logistics, compliance
documentation, and staff coordination.
Responsibilities
Executive and Administrative Support
 Manage calendars, schedule meetings, and coordinate internal and external
communications.
 Arrange travel bookings including flights, hotel accommodations, and transport.
 Prepare and process visa applications, passport renewals, and travel-related
documentation.
 Handle new company registration requirements and assist with bank
applications.
 Complete various documentation and requirements for ongoing corporate
projects.
 Assist with personal administrative tasks such as bank card applications, club
memberships, and driver's licence processing.
 Prepare reports, letters, and documents as required.
Compliance and Licensing – Gold Export
 Prepare and submit legal, regulatory, and licensing requirements.
 Maintain licence renewals and ensure all documentation remains up to date.
 Coordinate with external agencies, government offices, and business partners.
Procurement and Logistics
 Source spare parts, machinery, supplies, and equipment as needed.
 Manage end-to-end logistics from international suppliers to local destinations or
project sites.
 Prepare purchase orders and related procurement documentation.
 Review and approve supplier invoices for payment.
Human Resources and Onboarding
 Lead talent acquisition and recruitment processes.
 Coordinate onboarding for new employees.
 Assist with general HR administration.

Operations and Office Management
 Oversee daily office operations to ensure smooth workflow.
 Coordinate company events, activities, and meetings.
 Represent the management team in meetings when delegated.

Position Overview
The Executive Assistant provides high-level administrative support to senior
management while overseeing daily office operations, logistics, compliance
documentation, and staff coordination.
Responsibilities
Executive and Administrative Support
 Manage calendars, schedule meetings, and coordinate internal and external
communications.
 Arrange travel bookings including flights, hotel accommodations, and transport.
 Prepare and process visa applications, passport renewals, and travel-related
documentation.
 Handle new company registration requirements and assist with bank
applications.
 Complete various documentation and requirements for ongoing corporate
projects.
 Assist with personal administrative tasks such as bank card applications, club
memberships, and driver's licence processing.
 Prepare reports, letters, and documents as required.
Compliance and Licensing – Gold Export
 Prepare and submit legal, regulatory, and licensing requirements.
 Maintain licence renewals and ensure all documentation remains up to date.
 Coordinate with external agencies, government offices, and business partners.
Procurement and Logistics
 Source spare parts, machinery, supplies, and equipment as needed.
 Manage end-to-end logistics from international suppliers to local destinations or
project sites.
 Prepare purchase orders and related procurement documentation.
 Review and approve supplier invoices for payment.
Human Resources and Onboarding
 Lead talent acquisition and recruitment processes.
 Coordinate onboarding for new employees.
 Assist with general HR administration.

Operations and Office Management
 Oversee daily office operations to ensure smooth workflow.
 Coordinate company events, activities, and meetings.
 Represent the management team in meetings when delegated.